The batch payment history screen logs a history of all Payments Posted within the Batch Payment List. From this screen it is easy to create a deposit including just the
Batch Paymenttransactions associated with each Batch Payment.
Step-by-Step Guide to Creating a Deposit from Historical Batch Payment:
1. Click the row belonging to the Batch Payment you wish to create a deposit for.
2. The Historical Batch Payment Summary detail will show:
A. Back to History List - This button will bring you back to the list of all all historical batch payments.
B. Batch Payment Summary
b- Sort Order Dropdown - Click this dropdown to select a sort order for the list, between Customized Order and by Household name.
c- Print Batch Payment Detail - Clicking this button opens the detail view of this batch payment in a new tab:
Example Batch Payment Detail
d- Print All Receipts - Clicking this button opens a pdf of each individual's payment receipt in one file.
e- Create Deposit - Clicking this button takes the user to the deposits feature with the payment transactions pertaining to this batch payment.
f- Payee Info - This information includes the payee household name, Account the payment was posted to, transaction type, payer name, and dollar amount.
g- Print Individual Receipts - Click this link to print an individuals payment receipt
- The summary box will tell you the posted on date, the number of entries, total amount of the batch amount, and the description of the
C. Customized Order - From this dropdown, you can decided whether you want to drag and drop households in your own order or if you want list ordered by household (alphabetized by first name)
D. Print Batch Payment Detail - Provides a printable view at the information found on this page
E. Print All Receipts - Prints all receipts, by household. This is a custom template and can be changed in the Report and Letter Templates portion of the application. Tag the new report as "Receipt".
F. Create Deposit - This will create a single deposit with all transactions from this batch payment.
G. Household - Here, you will find the name of the head of household this batch payment is associated with.
H. Account - Name of the account the batch payment was posted to
I. Transaction Type - The type of transaction, i.e check, money order, cash, payroll deduction
J. Payer Name - The individual whose name was listed on the payee line in the batch payment field, this does not have to be the head of household. Note: the payment will show up in the HoH tenant ledger, regardless of payee name.
K. Amount - The amount of the transaction
L. Voided - Whether or not the transaction was voided or not, if the transaction was voided, there will be an X in this column
M. Print Receipt - Allows you to print a single receipt for that line item.
3. Click Create Deposit (visual cue F in the screenshot above)
4. The user will be navigated to the deposits feature, with the transactions pertaining to the associated batch payment already selected.
5. If these are the only transactions to be included, simply click the "Create Deposit" button. Create Deposit button (visual cue A in the screenshot below).
Note: If you would like to select more, restore the specified transactions from the bottom part of the deposits page.
.
A. Create Deposit - This will create a deposit with the selected transactions as of the Post On date selected.
B. Post On Date - This field will default to todays date. If the transactions in the deposit should be posted on a specific date, please change this field to the correct date.
C. View Summary - The amount here should match the batch payment amount from the history tab.
D. Transactions in Deposit - These are the transactions from the batch payment that will be included in the deposit.
6. Success! A confirmation modal will appear including the name of the deposit.