The Month End feature in HDS Doorways is an efficient tool that helps in the reconciliation process and in closing out accounting periods.
A - Month End description and quick instructions.
B - Filter by Year Dropdown
C - Open Status: All users can make changes to the month.
D - Locked Status: Prevents other users from making changes during the review process.
E - Closed Status: Prevents any further changes from being done by any user.
F - "Closed/Locked By" column: Lists the username of the person who locked or closed the month.
G - Date/Time Column: Lists the date and time the last action was performed for the month.
H - Export Dropdown: Exports activity to the general ledger.
Step-by-Step Guide to Performing Month End
- Login to Doorways.
- Click "Accounting" in the header navigation bar.
- Click the tab labeled "Month End".
- Scroll down to the next open month.
- Click the dropdown menu of the month that you wish to reconcile and/or close out.
- Click "Lock". Locking freezes the selected month so that no other users can post or adjust transactions within the timeframe of the locked month.
- Reconcile the monthly reports against your monthly bank statement to check for discrepancies.
- Return to the month end tab in the Accounting section.
- Click the dropdown and select "Open" or "Close".
- When Closing the month, this ensures that no transactions from that point on can be made for the closed timeframes.
Below is a diagram of the workflow performed when completing the Month End Process:
